For Review Team Members
The information on this page contains resources and tools that will assist in each phase of the ClASS process. For access to country-specific advanced documents and resources, please be sure to sign in.
ClASS Review Team Leaders serve many roles throughout each phase of the ClASS process. Often times once in-country, necessity dictates that the Team Lead take on additional duties. The ClASS Team Leaders Guide provides helpful, tips, reminders, and templates for many of the tasks assigned to the lead. The lead also facilitates the team debrief which happens at the end of each assessment day. The debrief guide is a useful tool to guide these discussions.
The ClASS Assessment Guide provided to each reviewer prior to their initial participation on an assessment, is a guide to reorient the ClASS reviewer to the assessment framework, assessment preparation related to each visit, and what to expect during the visit. The assessment guide also outlines the post-assessment process including report preparation and reviewer evaluation.
- Conference Call Participation: Prior to the ClASS visit, Review Team Members and Program Leadership and Staff will have the opportunity to ask any questions generated from the advanced document review, identify additional documents that will be needed once the team is onsite, clarify any remaining questions around the Scope of the visit and visit logistics.
- Document Review List: ClASS visits are most productive when the assessment team can review as many documents as possible in advance of the visit. This list of documents is ideally requested from the in-country partner 30-45 days in advance. Being familiar with the document list and cognizant of the documents that have been received will assist in the on-site document review.
- Entrance Presentations: These presentations are for use by the review team and are meant as an example of what might be presented during the Entrance Meeting at the beginning of an initial or follow-up visit with a country program. They should first be adapted to the specific context in which they are intended for use.
The ClASS tools follow a modular format. Modules are used to assess leadership and management, counseling and testing, clinical sites, and financial, program and administrative capacity at all levels. Each module is divided into sections which include three levels of specificity: Core Competencies, Open-ended Questions and Performance Criteria/Verification Information. The modules serve as a guide for each technical subcomponent, and also serve as a gauge for assessing grantee or partner technical assistance needs. Additionally the components of the module can be useful in preparing the final assessment report. To view most current versions of the module, click on Tools.
- Evaluation: As a part of continuous quality improvement efforts, ClASS reviewers and senior program staff, will be asked to complete an online survey to solicit feedback on the ClASS process, the performance of the review team, and any comments or suggestions on how to improve the implementation of ClASS. Reviewers are also asked to review their own performance. Survey results on individual reviewers will be anonymized, summarized and shared with the reviewer.
- Report Timeline: This clarifies the roles and responsibilities as well as the timeframe for development of the final assessment report. This should be filled out with the team in-country.
- Report Template: The key outcome from the assessment is the final report. Findings from the assessment are summarized into a report and applied to identify cross-cutting strengths, areas for improvement, and technical assistance needs.
- Producing a Quality Assessment Report: Writing tips and examples from actual reports to assist in writing a thorough and constructive assessment report.
Ongoing training opportunities are available to all ClASS trained reviewers.
Self-Study Modules: These modules are to reorient previously trained reviewers on the ClASS framework, methodology and background.
- ClASS Orientation Session 1: Overview of PEPFAR and the Track 1.0 Transition Process
- ClASS Orientation Session 2: Overview of the ClASS Framework and Methods
- ClASS Orientation Session 3: Overview of the ClASS Process